Although office space utilization is on the rise since all-time lows experienced during COVID-19, it is not expected to fully rebound to pre-pandemic levels. According to Fitch Ratings, office occupancy rates are stabilizing toward a new, lower normal. This shift presents a unique opportunity for businesses to innovate and revitalize their unused office spaces.
One obvious, and lazy, suggestion is to downsize the office space. This, of course, is much more easily said than done, hence why empty space persists in today’s new normal. Another overstated suggestion is to fill empty spaces with ping pong tables or board games. Be wary of following this ill-advised trend, as employees are increasingly viewing these additions for what they are: superficial attempts to boost morale. In HRD Connect’s article, “No more ping-pong tables: Cutting absenteeism with workplace happiness,” Yasar Ahmad, Global VP of Talent, Mobility, and Rewards at HelloFresh, stated, “We’re finally moving past the era where ping-pong tables … are seen as key drivers of workplace happiness.”
But don’t fret, we’re here to inspire some fresh ideas! Here are some creative ideas to transform empty office space into something that incentivizes employees to be physically present.
Dedicate Space for a Quiet Zone, Collaboration Area, or Both
A wellness zone can include yoga mats, meditation cushions, and even a small indoor garden. Offering a place for employees to recharge can boost morale, reduce stress, and enhance overall productivity. You can also turn the empty space into an area designed for collaboration and brainstorming. Open spaces with comfortable seating, whiteboards, and presentation tools can foster creativity and teamwork.
- Quiet, Yoga or Meditation Room: Equip the space with yoga mats, cushions, and soothing music to create a calming environment for employees to take an uninterrupted break.
- Indoor Garden: Introduce plants and greenery to improve air quality and create a serene atmosphere. Consider adding a small fountain for a touch of tranquility.
- Creative and Brainstorming Lounge: Incorporate sofas, ergonomic chairs, whiteboards, presentation tools, and coffee tables to create a relaxed environment where team members can collaborate informally.
Training and Development Center
Invest in space for employee growth and development by creating a training center equipped with the latest technology. This is something that can truly foster employee happiness, as it provides an opportunity for growth and, therefore, puts them in line for a promotion or raise.
- Training Room: Install a projector, sound system, and comfortable seating to facilitate workshops, seminars, and training sessions.
- Library: Set up a mini-library with books, magazines, or provide subscriptions to online resources related to your industry for employees to access and enhance their knowledge.
Revisit Your Cleaning Contract
Given that your office’s usage has changed considerably since agreeing to a cleaning services contract, your provider should be willing to update their cost of service.
- Occupancy Sensors: One increasingly popular approach is to insert occupancy sensors into rooms that often go unused. These sensors can provide clear reports that show whether, and for how long, a space is being used, without compromising staff privacy. These reports can help you negotiate a better price for cleaning services, among other things.
- Add Disinfecting Services: If not already part of your office’s cleaning contract, disinfecting services should be implemented. Although the disinfecting the entire workplace is important, common areas, like those mentioned above, should be given priority. At minimum, disinfecting services should be put in place during flu and covid season.
Conclusion
Empty office space, although viewed as a wasteful expense, can be an asset that can enhance productivity, employee satisfaction, and company culture. By considering the needs and preferences of your team, you can create a versatile and dynamic environment that benefits everyone. Whether you opt for a wellness zone, collaborative workspace, or training center, the possibilities are endless.
Embrace the opportunity to innovate and make the most of your empty office space!